Business Services Specialist

Primary Purpose

The individual will work under close supervision and adhere to established procedureshttps://www.applitrack.com/lovejoy/onlineapp/_application.aspx?posJobCodes=1809&posFirstChoice=Paraprofessional%20-%20Administration&posSpecialty=Specialist to maintain accounting records and process accounts payables in accordance with standard accounting practices. Under general supervision, the individual will perform bookkeeping tasks and maintain district financial records.

Qualifications

Education/Certification

• High school diploma or equivalent

Special Knowledge/Skills/Abilities

• Knowledge of basic accounting procedures, bookkeeping principles, and practices
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Excellent public relations, organization, communication, and interpersonal skills
• Ability to utilize computer software for developing spreadsheets and performing word processing
• Ability to work with numbers accurately and efficiently to meet established deadlines

Experience

• Minimum of two years of accounting-related experience at a clerical level
• Minimum of two years of accounts payable experience preferred
• Public school business experience preferred
• College coursework in accounting-related subjects preferred

Major Responsibilities and Duties

Accounting

1. Perform daily operations of the accounts payable department.
2. Collaborate with administrative assistants, principals, directors, staff, and vendors regarding accounts payable issues.
3. Maintain accurate records of accounts owed and monitor account balances continuously.
4. Implement procedures to ensure timely and accurate processing of all accounts payable.
5. Review and authorize payment of invoices, detecting and resolving issues with incorrect orders, invoices, and shipments as necessary.
6. Review department payables for accuracy, including travel reports and pending purchase orders.
7. Maintain complete and systematic records of assigned district financial transactions.
8. Verify and record details of financial transactions in appropriate journals and subsidiary ledgers.
9. Balance general ledger and subsidiary accounts by reconciling entries.
10. Examine general ledger transactions for accuracy; make corrections as necessary and inform the supervisor of any issues.
11. Compute and record cash receipt summaries.
12. Balance bank statements and collaborate with bank officials to resolve discrepancies in account records.
13. Compile, maintain, and file all reports, records, and other documents required, including auditable records.

Other

14. Physically deliver daily deposits to the bank.
15. Maintain confidentiality and comply with policies established by federal and state law, State Board of Education Rule, and Local Board Policy.
16. Demonstrate superior customer service with district staff, students, and community stakeholders.
17. Adhere to district safety protocols and emergency procedures.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used

• Standard office equipment including computer and peripherals

Posture

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion

• Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting

• Occasional light lifting and carrying (less than 15 pounds)

Environment

• May work prolonged or irregular hours; occasional district-wide travel

Mental Demands

• Work with frequent interruptions; maintain emotional control under stress

https://www.applitrack.com/lovejoy/onlineapp/_application.aspx?posJobCodes=1809&posFirstChoice=Paraprofessional%20-%20Administration&posSpecialty=Specialist