Accounts Receivable Clerk

Primary Purpose:

To assist in the efficient operation of the business office.

Qualifications:

Education/Certification

• High School diploma or GED required

Skills

• Experience in bookkeeping, accounting, accounts receivable, and related subjects required
• Required proficiency in Microsoft Office Suite
• Must be able to operate a 10-key adding machine by touch
• Must be able to type 50 words per minute with accuracy
• Knowledge of basic office procedures required
• Strong organizational, communication, and interpersonal skills required

Working Conditions:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Must be physically able to tolerate prolonged sitting, frequent standing; occasional bending/stooping, pushing/pulling, twisting, and standing
• Motion: Must be physically able to tolerate frequent standing and walking, repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching, occasional driving
• Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more) 
• Environment: Must be physically able to work inside; tolerate occasional regionwide and/or statewide travel; regular exposure to noise
• Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
• Regular Attendance is an essential function

Major Responsibilities and Duties:

1. Prepares invoices and maintains accounts receivable ledgers  Requests and pursues payment on accounts that are more than  days delinquent through calls and emails  Keeps accurate records and reporting on collection activity  Also, schedules follow-up communication with delinquent accounts
2. Maintains all records of fixed assets including assigning property identification numbers, coordinating periodic physical inventory of fixed assets periodically, etc
3. Assists auditors as needed
4. Submits to SLD Billing to SLD for erate refunds
5. Approves payments on purchase orders for check cycle, as needed
6. Processes all internal billing and creates Excel spreadsheets for approval
7. Learns duties of other Business Office staff
8. Balances ECI payments on a monthly basis
9. Posts ECI payments on a daily basis
10. Reconciliation and collection of receipts for travel credit card
11. Reports for work ready to perform responsibilities
12. Performs duties that directly and/or indirectly impact student performance in Region 
13. Maintains a professional level of confidentiality regarding all ESC matters
14. Supports the mission, goals, and objectives of the ESC strategic plan
15. Upholds and adheres to safety rules and policies of the ESC safety program
16. Performs professional responsibilities as required by ESC policies, processes, and procedures
17. Manages time, calendar, and job responsibilities to meet deadlines 
18. Meets proficiency levels of required technology skills as outlined by supervisor
19. Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
20. Performs other duties as assigned