Executive Director, Procurement

PURPOSE AND SCOPE:

The Executive Director, Procurement is charged with the responsibility of planning, organizing, directing and administering Lone Star Colleges' purchasing functions. Requires detailed knowledge of federal, state and local laws and System policies and procedures. Ensures strict adherence to bid dates and specifications and serves as resource to Associate Vice Chancellor, Supply Management.

ESSENTIAL JOB FUNCTIONS:

1. Directs, delegates, and controls purchasing workflows to ensure timely handling to meet the needs of Lone Star Colleges' (LSC) purchasing functions. Hold direct oversight of the entire College's purchasing and compliance for spending authority. Establishes practices and procedures to be followed by Commodity Managers and other department personnel
2. Monitors LSC purchases to ensure compliance with all applicable federal, state, and local laws, regulations and System policies. Monitors purchasing documents and ensures they are properly completed, and the terms and conditions of purchases are appropriate
3. Recommends major purchases of materials based on anticipated changes in prices or on unusual availability situations
4. Prepares summaries and supporting documentation for purchases requiring board approval
5. Researches and analyzes LSC purchases and recommends procurement changes to increase efficiencies, economics, or to ensure compliance with policies and procedures
6. Selects vendors, assesses vendor capabilities, develops alternate sources, evaluates vendor performance, and negotiates price and delivery terms
7. Assures that department records are maintained (including but not limited to price histories to provide information on price variances)
8. Hires, trains and evaluates a team of Purchasing employees. Provides leadership, support, guidance, and supervision
9. Undertakes specifically assigned projects relating to procurements and provides summaries, reports and recommendations on these subjects
10. Develops Purchasing department's annual budget. Oversees budget responsibility and expenditures, ensuring costs are in line with the defined budget and implements cost saving, and/or efficiency strategies
11. Works in conjunction with the Executive Director of Accounts Payable, OneCard, and Fixed Assets department to ensure accurate reporting of vendor spend combining Purchase Order, Direct Pay, and OneCard spend to guarantee compliance with all applicable federal, state and local laws, regulations, and LSC Board policies
12. Responsible for ensuring that Supplier Database information is updated with current information, and that all bidding events are sent to the bidders registered in the LSC iStar database and to the suppliers registered in the Centralized Master Bidders List (CMBL). Maintains knowledge of the Electronic State Business Daily (ESBD) system for use in the filing of LSC bidding events
13. Ensures all contracts from bidding events are entered and recorded into iStar. Responsible for ensuring all contract renewals are requested from OGC in a timely manner via the SNOW ticket system and that all owners of the contracts are contacted when the contract is about to exceed the contractual amount and/or is about to expire
14. Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

· Knowledge of regulations pertaining to public entity-purchasing process

· Advanced oral and written communication and interpersonal skills

· Ability to manage a computer-based System-purchasing operation, to analyze data, research problems and determine resolution

· Excellent management skills

· Ability to display personal initiative and autonomy

· Ability to establish strategy and direction for department

· Ability to work independently and in a team environment

· Ability to problem solve and provide team building skills

· Ability to establish and maintain effective working relationships

· Excellent attention to detail

· Ability to set priorities and multi-task in a fast-paced environment

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS:

· Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment

· Interface with internal and external contacts as needed to carry out the functions of the position

· Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

· Bachelor's degree and at least 7 years of related experience, or an equivalent combination of education and experience

· Bachelor's degree in Accounting, Business, Finance, Supply Management, or a related field

· Experience must include at least 3 years in a management-level position

PREFERRED QUALIFICATIONS:

· Master's degree

· Experience using e-commerce purchasing technology

· Experience in purchasing

· Experience utilizing a computer-based purchasing system in a multi-cost center organization

· Certified Texas Purchasing Manager (CTPM), Certified Texas Contract Manager (CTCM), or Certified Texas Contract Developer (CTCD)

Hiring salary range is $103,314.00 - $118,812.00.

Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

1. Length of time (specific months and years) of employment
2. If the position was full time or part time
3. If the position was paid or unpaid
4. Level of degree completed including date earned.
5. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

ALL APPLICANTS MUST APPLY ONLINE ONLY

We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.