Director of Business Services (230 Days)
Job Title: Director of Business Services Exemption Status/Test: Exempt
Reports to: Assistant Superintendent Date Revised: September 1, 2022
Dept./School: Business Services
Primary Purpose:
Perform advanced accounting work relating to the preparation, administration, and control of the
District’s financial resources as well as accounting work involving compilation, consolidation, analysis and reporting of financial data. Assist in the management of the business operations of the district including accounting, payroll, and purchasing.
Qualifications:
Education/Certification:
Bachelor’s degree in accounting or business-related field preferred
Special Knowledge/Skills:
Knowledge of governmental accounting and auditing principles established by the Governmental Accounting Standards Board (GASB)
Knowledge of computerized accounting systems, Skyward experience preferred
Working knowledge of information/data processing systems, financial applications, and accounting
Ability to analyze and interpret financial data, evaluate accounting problems, develop data, and recommend improved procedures
Ability to use software to develop complex accounting reports and spreadsheets, and perform data analysis
Excellent communication, public relations, and interpersonal skills
Ability to work with numbers in an accurate and rapid manner
Ability to manage budget and personnel
Ability to implement policy and procedures
Ability to manage budget and personnel
Ability to maintain confidentiality
Experience:
Three years experience in school business accounting at a high level of responsibility or school business management
Major Responsibilities and Duties:
Accounting:
- Classify, record, and summarize numerical and financial data to compile and maintain financial records according to governmental accounting principles and district procedures.
- Assist with the preparation of annual district budget including communicating with department heads, coordinating loading of data, and keying of budget data.
- Prepare and calculate budget amendments as necessary.
- Receive funds, deposit and record into accounting system.
- Compute and prepare data for journal entry and budget transfers.
- Prepare income statements, balance sheets, consolidated statements, and other statements and reports.
- Monitor and reconcile expenditures with budget availability.
- Set up and maintain account controls, logs, and files.
- Perform cost accounting activities, bank reconciliation, or accounting for grant expenditures.
- Review and verify accuracy of journal entries, accounting methods, and procedures.
Fiscal Management:
- Determine cash available for investment and payment of bills based on daily analysis of cash flow.
- Complete monthly bank and investment account reconciliations for all accounts.
- Assist in the preparation of the budget and development of long- and short-range objectives for the business operations of the district.
- Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual and GASB.
- Manage the financial processes for the School Health and Related Services (SHARS) program for special education services.
- Complete district’s monthly Texas Retirement System (TRS) reports.
- Assist the district’s independent and internal auditors in conducting periodic audits.
- Evaluate accounting procedures, systems, and controls in all district departments and implement improvements in their design, implementation, and maintenance.
Policy, Reports, and Law:
- Implement and maintain policies and procedures established by federal and state law, State Board of Education rule, and local board policy in area of business operations.
- Compile, maintain, and file all physical and computerized reports, records, and other documents required.
Records and Reports:
- Prepare timely audit schedules and financial statements according to federal, state, and GASB standards.
- Record, store, and analyze information using accounting software.
- Compile, maintain, and file all reports, records, and other documents required, including auditable records and financial statements.
Administration and Personnel Management
- Assign work to accounting clerk and other employees engaged in accounting activities.
- Supervise business services operations in Assistant Superintendent’s absence.
- Observe employee performance, record observations, and report evaluations and recommendations to Assistant Superintendent.
- Assist Assistant Superintendent in interviewing, selecting, and orienting new business services staff.
- Develop training options and/or improvement plans to ensure exemplary business operations.
- Work with administrators, principals, directors, and staff regarding budget and accounting issues.
Other:
- Participate in professional development to ensure compliance with most recent laws, policies, and procedures, and improve skills related to job assignment.
- Maintain confidentiality.
- Serve as the Super User for the district’s financial management software.
- Attend monthly, regularly scheduled board meetings.
- Follow district safety protocols and emergency procedures.
- Have regular in person attendance and comply with notification procedures and district policies for absences.
- Perform other duties as assigned.
Supervisory Responsibilities:
Share supervisory responsibility for business services staff with the Assistant Superintendent. Supervise payroll, accounts payable, accounts receivable, business office specialist, and others as assigned.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required