Primary Purpose:
Ensure prudent and timely acquisition methods and sources to satisfy User (Campus and Department) requirements in assigned commodity group while meeting local, state, and federal regulations and guidelines for procurement. Be interactive in development of bid specifications, as well as develop and convert generalized product and service descriptions provided by multiple non-technical specifications in sufficient detail to effectively request, evaluate and award formal proposals. Evaluate solicitation results and prepare and present recommendations of evaluations to the Board for final award.
Qualifications:
Minimum Education/Certification: Bachelor’s Degree or Equivalent Experience Required; Purchasing Certification Strongly Desired
· Ability to analyze complex situations and make sound decisions based on general concepts and procedures
· Creative problem solver
· In-depth technical knowledge of contracting, business law
· Familiarity with computerized purchasing systems and the ability to operate a personal computer and utilize applicable software
Equipment Used:
· Computer
· Copier
· Fax
· Telephone
· Calculator
Experience
5 to 7 Years Required School District Purchasing related
Major Responsibilities and Duties:
Locate and procure supplies, equipment, and services in compliance with federal, state, and local regulations and policies
Review requisitions and assist in the processing of purchase orders
Provide technical advice for the preparation and/or revision of specifications
Prepare and analyze bid tabulations and award recommendations
Prepare documents for agenda items to be presented to the Board of Trustees for award
Manage the Line Item Warehouse Contract/Bid
Manage the District copiers including maintenance renewals, leases, and rental contracts.
Act as a resource to other Buyers for questions regarding RFPs, eBid System, Contracts, and/or Requisition Processing.
Communicate with Accounts Payable on vendor records in Lawson
Evaluate usage and assist in determining purchasing cycles and demands
Perform the following tasks: documents distribution and filing, documents retrieval and research, and resolves procurement problems
Approve and authorize the issuance of emergency purchase orders within established practices, regulations and policies
Evaluate the quality of goods and services and vendor performance
Expedite service and/or delivery of purchases
Work closely with the end users, as needed, to determine the needs for the department/school
Aid end users in securing special items required for a specific use
Maintain communication with user departments and schools to provide friendly customer service and technical assistance regarding purchasing procedures
Keep abreast of technical, legislative, professional trends, and developments affecting purchasing
Adhere to federal, state, and local regulations related to bidding, purchasing processes and procedures
Maintain and adhere to ethical business practices
Perform all other related duties as assigned
Working Conditions:
· Mental demands: Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures, and data; coordinate district functions
· Physical demands: Lifting, carrying, pushing, pulling 30 lbs. may be required when samples and/or catalogs are requested
· Environment: Indoors, in controlled environment, high stress, prolonged hours in front of computer screen.