Accounts Payable Specialist

Job Title:                   Accounts Payable Specialist 

Reports to:                Director of Finance 

Dept./School:            Business Office 

Exemption Status:     Nonexempt

Pay Grade:                 Clerical/Technical 5

Work Calendar:          226 Days

PRIMARY PURPOSE:

Assist in the prompt and accurate payment of all expenses incurred by the district. Working under close supervision, follow established procedures to process purchase orders and invoices and maintain accounting records.

QUALIFICATIONS:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets, databases and do word processing

Proficiency in use of calculator and office machines

Ability to communicate effectively

Experience:

One year accounting experience at clerical level

Experience in school district accounting preferred

Experience with Skyward Financial Management preferred

MAJOR RESPONSIBILITIES AND DUTIES:

Accounting

1. Receive and process for payment all accounts payable invoices, requisitions, purchase orders, credit card charges, etc.
2. Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
3. Detect and resolve problems with incorrect orders, invoices, and shipments.
4. Contact district personnel and vendors to correct or obtain information needed.
5. Prepare and distribute check or ACH payments at designated times.
6. Conduct periodic checks of travel reports and food service orders. 

Data Entry

1. Input accounting data using personal computer.

Records and Reports

1. File office copies of checks, invoices, and purchase orders.
2. Keep records up to date.

Other

1. Communicate current status of invoices to campus staff.
2. Prepare correspondence using personal computer.
3. Receive incoming calls, answer questions, and direct calls to the proper party.
4. Keep informed of and comply with state and district policies and regulations concerning primary job functions.

SUPERVISORY RESPONSIBILITIES:

None.

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS

Tools/Equipment Used: Standard office equipment including personal computer and peripherals, multi-line phone system, copier, and calculator.

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Prolonged use of computer; repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work indoors

Mental Demands: Work with frequent interruptions in a multitasking environment; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.