Payroll Specialist

Primary Purpose:

Process all payroll action within the district through the Payroll system.

Minimum Qualifications (Experience/Education/Certification):

High school diploma or equivalent; three years’ experience in school district payroll and/or business office; experience utilizing advanced spreadsheets.

Major Responsibilities:

1. Provide excellence in customer service when working with employees and other departments and/or campuses
2. Prepare a wide range of payroll actions and documents for all District employees.
3. Process employee payroll data (new hires, changes, additional earnings, etc.) from the HR system of record to the payroll system.
4. Collaborate with HR Position Management team: confirm new hire start dates, exit dates and exit-pay calculations.
5. Process employees’ time and attendance data from time sheets and reconcile variances.
6. Cross train team members in your specific area of expertise.
7. Develop in-depth understanding of the Payroll system and create reports as needed.
8. Process employee verification of employment (VOE) requests.
9. Accurately process employees’ pay.
10. Distribute electronic communication regarding employees’ checks and collecting direct deposits and others
11. Assist with New Hire Orientation (for regular and substitutes employees)
12. Maintain Payroll files and records management.
13. Follow Educator Code of Conduct & all policies, procedures, laws and State/Federal regulations.
14. Perform other duties as assigned.