Job Description – Human Resource Specialist II (Position Management)
Primary Function: Under the direction of the Assistant Superintendent of Human Resources and the Human Resource Manager, provides excellent customer support and service to district employees and applicants. Ensures accurate position management/control records in all HR systems.
Responsibilities/Duties:
- Maintains accurate position control including assignments, reassignments, salary changes, new hires and separations
- Receives and processes personnel requisitions including reconciling vacancies with approved staff allocations, verifying accuracy of information, and adding new positions as directed. Identifies and resolves inconsistencies
- Maintains accurate HR information in database
- Compiles and enters compensation reports, including stipends
- Prepares, distributes and collects employee contracts and letters of reasonable assurance
- Compiles and maintains employee work calendars, blackout calendars, and work calendar chart
- Conducts job offers calls
- Participates in the onboarding of new employees
- Responds to inquiries from staff and the public
- Enter new hires into employee database
- Receives, maintains, and verifies service records/work experience and official transcripts
- Compiles pertinent data as needed and assists in preparing various federal, state, and local reports, including, EEOC, TASB, and Department of Labor reports
- Compiles staffing data and prepares status reports as required.
- Monitors staffing levels on an ongoing basis
- Prepares and processes position initialization
- Assists with budget forecast with Assistant Superintendent of Business
- Assists with calculating salaries for new hires and assignment changes
- Maintain paygrade data in employee database
- Compiles and maintains employee’s years of service and district service pins
- Assists Human Resource Specialists as needed
- Maintains confidentiality of information
- Demonstrates behavior that is professional, ethical and responsible
- Serves as a role model for all district staff
- Participates in approved professional development opportunities
- Performs other duties as assigned
Knowledge and Abilities:
Knowledge of:
- Oral and written communication skills
- Interpersonal skills using tact, patience and courtesy
- Methods of collecting and organizing data and information
- Operation of a computer and assigned software
- District and department policies and procedures
- Relevant federal and state laws and requirements
Ability to:
- Use software to develop spreadsheets, databases, and word processing
- Work independently with little direction
- Communicate effectively both orally and in writing
- Establish and maintain cooperative and effective working relationships with others
- Maintain regular and consistent attendance
- Maintain confidentiality
- Analyze situations accurately and adopt an effective course of action
- Develop, plan and organize daily operations
- Meet schedules and timelines
- Plan and organize work
Education/Licenses/Experience:
- Bachelor’s degree
- Experience in a school district
- HR experience preferred
Working Conditions:
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Physical Demands/Environmental Factors: Frequent walking, standing, bending/stooping, reaching, pushing/pulling, and twisting; repetitive hand motions including frequent keyboarding and use of mouse and technology hardware; frequent reaching; occasionally work irregular hours and prolonged hours; occasional district-wide, state-wide travel
Physical Conditions – involves both inside work in conditioned spaces and unconditioned outside work at construction sites and at incomplete construction projects
Lifting/carrying – Lifting 15-44 pounds; frequent sitting, standing, walking, climbing, stooping/crouching/kneeling, pulling/pushing, reaching; repetitive hand motions; prolonged use of computer
Calendar and Salary Range: 225 workdays. See current pay grade on the Specialist Compensation Plan.
Revised: 10/29/24