Director of Purchasing

Direct and manage the purchasing activities of the District. Develop and implement purchasing procedures to process bids and purchase orders and ensure compliance with applicable State laws and regulations. Coordinate the distribution of supplies and equipment districtwide.

1. Purchase supplies and equipment for the District by competitive bidding, competitive sealed proposals, request for proposals, government catalog contract purchase, informal quotations, and negotiations following established District criteria and State purchasing laws.

1. Direct staff in preparation of all bidding documents, including notice and instructions to bidders, specifications, and form of proposal.

1. Receive and evaluate formal bids and make recommendations for the award for contracts to Chief Financial Officer for Board approval.

1. Obtain and study comparative prices and quotations. Make purchasing decisions based on information obtained.

1. Provide training to District personnel in Purchasing policies and procedures.

1. Approve purchase orders and monitor all purchase requisitions to determine correctness of information, calculations, coding, etc.

1. Initiate contact with vendors to check on supply and equipment availability, invoices, purchase orders, and contracts.

1. Present Purchasing-related items to the Board for approval at monthly meeting.

1. Oversee the receipt, storage, and distribution of all incoming supplies and equipment.

1. Supervise publication and distribution of warehouse catalog.

1. Design, direct, and monitor a fixed-asset inventory control program.

1. Coordinate the disposal of surplus or obsolete assets.

1. Develop and implement District travel policies and procedures for employee and student travel.

1. Create and implement a purchasing card program to assist with facilitating the travel process.

1. Work cooperatively with District personnel in reference to purchasing specifications, sources, availability, pricing, shipping, and receiving.

1. Maintain Continuing Education Credits to stay up to date with current Federal and State regulations.

1. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including audible accounting records.

1. Regular attendance.

1. Other duties as assigned.

• Five years of administrative experience in prescribed job description related to assignments

Education/Certification:

• Bachelor’s degree

Special Knowledge/Skills:

• Knowledge of competitive procurement statutes and purchasing procedures
• Effective communication and interpersonal skills
• Effective management skills in supervising departmental personnel
• Demonstrated leadership ability in working with other administrators, teachers, and Board
• Ability to use personal computer and software to develop spreadsheets, databases, and word processing documents