Clerk, Accounts Payable Bond

Primary Purpose: To assist in the administration of the business affairs of the district.

Major Responsibilities and Duties

1. Process bond accounts payable transactions.
2. Run computer edits to verify input of daily accounts payable transactions.
3. Route and process invoices as required including examining receipts and other types of backup, validating proper signatures for approval, etc.
4. Research and resolve any problems that arise in the payment process.
5. Perform weekly check and balance review of corresponding clerk’s transactions.
6. Process weekly accounts payable checks which includes sorting, distributing, and sealing for mailing.
7. Reconcile vendor statements as needed.
8. Communicate both verbally and in writing as necessary to maintain excellent working relationships with District personnel and vendors.
9. Perform periodic reviews of outstanding purchase orders and expedite liquidation upon receipt of goods and/or services.
10. Perform year-end review of outstanding purchase orders/close and/or recommend for accrual or re-encumbrance.
11. Maintain and process bond purchase orders to adhere to required deadlines.
12. Keep informed of and comply with state and district policies and regulations concerning primary job functions.
13. Serve as back up in the absence of other accounts payable clerks, resource and processing clerks.
14. Assist in good public relations by welcoming and assisting visitors.
15. Maintain confidentiality of department information.
16. Perform other duties as assigned by the Accounts Payable Coordinator or designee.

Minimum Experience:

• Accounts payable experience preferred

Minimum Education/Certification:

• High school diploma or G.E.D.
• 30 credited college hours OR five years of experience as a secretary or similar office experience preferred

Special Knowledge/Skills:

• Proficiency in typing and data entry
• Ability to communicate effectively both verbally and in writing
• Operation of 10 key calculator
• Working knowledge of general office procedures and the operation of computers and common office equipment
• Knowledge of basic bookkeeping
• Knowledge of basic internal controls/payment procedures
• Knowledge of purchase order systems preferred
• Knowledge of common software packages such as Microsoft Word and Excel

Equipment Used:

Computer for specialized data entry, word processing, spreadsheet applications, printer, typewriter, copy machine, calculator, telephone, telephone, fax machine, check sealer/mailer.

Working Conditions
Mental/Physical Demands/Environmental Factors:

Light lifting and carrying (under 15 pounds), use of fingers, walking, specific visual requirements (using computer), specific hearing requirements (telephone conversations).

Excessive noise (burster), unusual fatigue factors (constant concentration, data entry).

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.