Primary Purpose:

Direct and manage the business operations of the district including accounting, payroll, purchasing, and state funding.

Qualifications:

Education/Certification

Bachelor’s degree in accounting preferred. or 10 years of finance accounting experience in lieu of Bachelor’s degree

TASBO certified

Advanced knowledge of audit functions and applications

Special Knowledge/Skills

Knowledge of budgeting, accounting systems, school finance and payroll processing Working knowledge of financial applications and accounting

Ability to use software to develop spreadsheets and perform and interpret data analysis Strong organizational, communication, public relations, and interpersonal skills

Experience

3-5 years’ experience in school business management (Related experience will be evaluated)

Knowledge of Skyward software preferred

Major Responsibilities and Duties:

Fiscal Management

• Keep the Chief Financial Officer informed on the business affairs of the
• Assist in the preparation of the budget and development of long- and short-range objectives for the business operations of the district.
• Ensure that accounting systems comply with applicable laws and regulations including Texas Education Agency Financial Accounting Manual.
• Administer the district’s budget and ensure that operations are cost-effective and funds are managed wisely. Prepare all budget adjustments, additions, and deletions.
• Assist the district’s independent and assigned auditors in conducting the annual and other periodic audits.
• Evaluate accounting procedures, systems, and controls in all district departments and recommend improvements in their design, implementation, and maintenance.
• Determine cash available for investment and payment of bills based on daily analysis of cash flow on a monthly basis.
• Oversee monthly bank reconciliations for all Review reconciliations of vendor and payroll clearing accounts.
• Work with district personnel to project student enrollments, staffing needs, building and facilities needs, energy needs, capital equipment needs, and other cost items for district and individual school improvement.
• Assist needs assessments for improvement of district business operations with the Chief Financial Officer.
• Ensure that business operations support the district’s goals and objectives and provide leadership to achieve cost-effective practices throughout the district.
• Assist with administration of the business office budget and ensure that programs are cost effective and funds are managed prudently.
• Update the District’s SOF each marking

• Oversee state and federal grant spending &

Policy, Reports, and Law

• Implement policies established by federal and state law, State Board of Education rule, and local board policy in area of business operations.
• Compile, maintain, and secure all physical and computerized reports, records, and other documents required, including auditable accounting records.
• Prepare and evaluate monthly financial statements and related budget
• Develop financial information for submission of data to TEA monthly, quarterly, semi-annually and
• Prepare quarterly and final reports for all federal and grant
• Serves as Records Administrator, as prescribed by Local Government Code023.

Purchasing and Inventory

• Maintain accurate and current inventory records of the district’s fixed and movable assets and oversee maintenance of a timely replacement cost-asset listing for insurance Organize and conduct sales to dispose of surplus and salvage equipment.
• Oversee the preparation of bids and bid specifications for purchasing Receive and analyze bid proposals and prepare written recommendations.

Personnel Management

• Prepare, review, and revise business department job
• Develop training options and/or improvement plans to ensure exemplary business
• Select, train, evaluate, and supervise staff and make recommendations relative to assignment, retention, discipline, and dismissal.
• Evaluate job performance of employees to ensure effectiveness and complete annual evaluations of all business office personnel as assigned.

Payroll

• Supervise payroll preparation and production, including regular, special, and supplemental
• Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.

Administration

• Interface with administrators, principals, directors, and staff regarding payroll, accounts payable and other related Business Office issues.
• Coordinate with Human Resources and Business Office staff to process hiring, leave, terminations, and other employment-related issues.
• Work cooperatively with district personnel to determine purchasing specifications, sources, availability, pricing, shipping and receiving.

Community Relations

• Demonstrate awareness of district and community needs and initiate activities to meet those