Primary Purpose:

Assist in the prompt and accurate payment of all expenses incurred by the district. Work under close supervision and follow established procedures to process purchase orders, check requests and invoices, and maintain accounting records.

Qualifications:

Education

High School Diploma or GED

Special Knowledge/Skills

Knowledge of basic accounting procedures

Ability to maintain accurate and auditable records

Ability to use a calculator (10-key touch)

Ability to use personal computer and software to create spreadsheets, databases, and word processing

Proficient in keyboarding and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Ability to communicate effectively

Effective communication and interpersonal skills

Experience:

Three years accounting-related experience at the clerical level

Major Responsibilities and Duties:

Accounting

1.  Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.

2.  Detect and resolve problems with incorrect orders, invoices, and shipments as needed.

3.  Prepare and distribute paid invoices at designated times.

4.  Prepare and review business office deposits for weekly armored car pickup.

5.  Monthly reconciliation of vendor statements.

6.  Prepare weekly funds needed to process expenses in weekly check runs.

7.  Review and distribute daily mail along with researching return checks and miscellaneous invoices.

Data Entry

8.  Input accounting data in computer in a timely and accurate manner.

9.  Set up and maintain district’s online payment center including processing product refunds when needed.

Records, Reports, and Correspondence

10.  Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.

11.  Compile, maintain, and file all reports, records, and other documents as required.

12.  File and/or scan requisitions and invoices.

13.  Research and verify vendor master changes such as mailing address or direct deposit information prior to changing the information in the accounting system.

14.  Assist with annual auditor requests and public records requests by retrieving needed documentation.

15.  Assist in retrieving district bank deposits weekly.

Other

16.  Maintain confidentially of information.

17.  Communicate current status of invoices and purchase orders to campus staff.

18.  Receive incoming calls, answer questions, and direct calls to the proper party.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress