Primary Location:
2200 W. University Drive, McKinney, Texas, 75071
We are searching for candidates that meet the required qualifications and experience and are able to perform the essential duties and responsibilities.
Job Summary:
Work closely with District departments to include Admissions, Financial Aid, and Administrative Programming to ensure student records maintain compliance with established data standards. Collaborate with Associate Registrar and the technical team to develop and enhance automation procedures to deliver timely and accurate record processing. Enter various data into students records and assist students with the admissions processes.
Required Qualifications:
Essential Duties and Responsibilities
- Respond to calls from students and staff regarding problems with schedule building session codes, registration, etc., using Banner. Identify problems and recommend/implement solutions. Use Argos reports to help identify problems and solutions. Work closely with computer services to provide data entry support and verification of Admissions and Records Banner needs, including web registration, on campus registration, mid-term processes, flex-entry requirements and grading/scanning of documents.
- Review state reports for accuracy of data entry, flagging student accounts that are not reportable and working to resolve discrepancies with Bursar's Office, Institutional Research, Records Manager, and Associate Registrar.
- Assist students with admissions processes via telephone, email, and in person.
- Monitor the Axiom application verifier and resolve data conflicts to include identifying and merging double CWIDs and correcting misdirected student record downloads.
- Respond to calls from students experiencing difficulties with Credentials Solutions transcript requests. Communicate and remove transcript holds based on FERPA guidelines and Collin College Admissions procedures.
- Communicate with students in person, over the telephone, and by email in a friendly and professional manner. Perform essential job functions accurately under time constraints and deadlines while maintaining professionalism with students and cooperation with co-workers.
- Process requests for transcription of non-traditional credit according to District policy and SACS criteria including credit-by-exam, CLEP, and advanced placement.
- Process master record changes to include name, SSN, and address changes. Ensure proper documentation is provided and residency codes are changed in accordance with State policies.
Supplemental Functions
- Perform other duties as assigned.
- Perform all duties and maintain all standards in accordance with college policies, procedures and Core Values.
Knowledge, Skills and Abilities
- Knowledge of admissions and records practices
- Knowledge of Argos reports
- Knowledge of Banner Student Information System (SIS)
- Knowledge of the Family Educational Rights and Privacy Act (FERPA)
- Knowledge of Texas Success Initiative (TSI) requirements
- Must have highly effective interpersonal skills
- Organizational skills
- Verbal and written communication skills
- Critical thinking skills
- Decision-making and problem solving skills
- Excellent computer skills
- Ability to pay attention to details
- Ability to utilize time management skills as well as multi-tasking
- Ability to work with little supervision
Physical Demands, Working Conditions and Physical Effort
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions. Relatively free from unpleasant environmental conditions or hazards. Office environment. Little physical effort required.
Requirements
Associate degree from an accredited institution.
Two (2) years of related experience OR equivalent combination of education and experience.
Preferred
Bachelor's degree from an accredited institution.
Equivalency Language
At least (60) semester hours or at least two (2) additional years of directly related experience.
**This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.**
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job as duties and responsibilities may change with business needs. Collin College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Reasonable accommodations may be made by Collin College in its discretion to enable individuals with disabilities to perform the essential functions.
Required & Preferred Qualifications (if applicable):
The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of the positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Fair Labor Standards Act (exempt/non-exempt) is designated by position. The employer actively supports Americans with Disabilities Act and will consider reasonable accommodations.
***This is a Security Sensitive position. Therefore, candidates will be subject to a criminal background check.***
Apply here: https://collin.wd1.myworkdayjobs.com/ExternalStaffCareerSite/job/McKinney-Campus/Data-Management-Specialist_R-6407-1
Compensation Type:
Salary
Employment Type:
Full time
Hiring Minimum
$35,344.00
Hiring Maximum
$42,412.80
Compensation is determined based on experience.
**Application submission deadline is 12am of the date listed.**
03/08/2025
Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.