Job Title: Director of PEIMS
Reports to: Chief Financial Officer
Dept/School: Central Administrative Office
Pay Grade: Admin/Professional PG 7
Wage/Hour Status: Exempt
Days: 240
Primary Purpose:
Direct and manage the information systems and computer services for the district. Ensure efficient and effective access to information and related technology by all campuses and administrative departments.
Education/Certification:
Bachelor’s degree
Special Knowledge/Skills:
- Knowledge of computer network, hardware, and software applications
- Knowledge of computer applications development and implementation
- Ability to manage budget and personnel, coordinate district functions
- Strong organizational, communication, and interpersonal skills
- Ability to implement policy and procedures
- Ability to interpret data
Experience:
Three years’ experience in supervision and management of an information systems department for a large organization.
Major Responsibilities and Duties:
Information Management
- Assist schools and administrative departments to develop and implement plans to address technology needs relating to attendance, grade reporting, scheduling, demographic data, and budgetary information.
- Help develop and implement district standards and specifications for hardware and software use.
- Coordinate technical support for district staff with the Director for Technology.
- Manage, direct, and assign priorities and personnel to major projects to ensure attainment of district and department goals and objectives.
- Ensure the timely and accurate reporting of the Public Education Information Management Systems (PEIMS).
- Ensure the timely and accurate reporting of all district financial and student data.
- Assist with the implementation of staff development in the area of information management; make presentations as needed.
- Coordinate and participate in training of district staff in areas including but not limited to attendance, discipline, and leaver coding.
- Develop and implement a disaster recovery plan. Develop and coordinate a continuing evaluation of information and technology services and implement changes based on the findings.
- Serve as the district's point of contact for all issues related to state and federal data reporting.
- Responsible for implementation of the district student management system. Provide training and support to campuses and to business and personnel offices responsible for the student management system.
- Run edits, reports and verification checks on data to ensure accuracy of information. Distribute edits and reports to appropriate staff for analysis, verification and correction.
- Perform other related duites as assigned within the appropriate skill and experience capabilities expected for this position.
Policy, Reports, and Law
- Implement the policies established by federal and state law, State Board of Education rule, and local board policy in the area of information management.
- Compile, maintain, and file all physical and computerized reports, records, and other documents required.
- Apply district records retention policies to all district computerized records in the student and financial areas.
- Develop and update a multi-year operations plan for information technology, based on projected district growth.
Budget and Inventory
- Administer the information services budget and ensure that programs are cost-effective, and funds are managed wisely. Compile budget and cost estimates based upon documented program needs.
- Participate in contract negotiations for computer hardware, software, maintenance, and related services.
- Coordinate the purchases that support information services, initiate purchase orders and bids in accordance with budgetary limitations and district policies.
- Recommend the disposal and replacement of obsolete equipment when necessary.
- Evaluate and make recommendations regarding the current district software for student and financial data.
Personnel Management
- Prepare, review, and revise job descriptions in the information services department.
- Develop training options and improvement plans to ensure exemplary operations in the information services area.
- Evaluate job performance of employees to ensure effectiveness.
- Recruit, train, and supervise personnel and make sound recommendations relative to personnel placement, transfer, retention, and dismissal.
Other
- Attend professional growth activities to keep abreast of innovations in information management and technology services.
- Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this position.
Supervisory Responsibilities:
Supervise and evaluate the performance of systems analyst(s) and department secretary.
Working Conditions:
Physical Demands /Mental Demands/ Environmental Factors:
Regular district-wide travel to multiple work locations as assigned. Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 10-50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail. There are a number of deadlines associated with this position, which may cause significant stress. The employee must also deal with a wide variety of people on various issues. Regularly perform multiple, highly complex, tasks with a need to periodically upgrade skills in order to meet changing job conditions and compliance with legal guideline. Flexibility is required to independently work with others in a wide variety of circumstances and integrating into different school environments. Occasionally work prolonged and irregular hours.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
CSISD does not discriminate against any employee or applicant because of race, color, religion, gender, age, national origin or disability. The district provides equal access to the Boy Scouts and other designated youth groups.